Payroll Essentials BEST FOR 1–5 EMPLOYEES
$350 / month
New to QuickBooks? Get up to 30% off.
Why QuickBooks + Ledger Pro?
- Payroll setup & configuration (one-time included)
- Up to 2 payroll runs / month
- Up to 5 active employees
- Direct deposit management
- Monthly/Quarterly payroll tax filing
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QuickBooks price: $315 (save $35 · 10% off)
Important: First payment covers the base bundle. After onboarding, your headcount & filing complexity may add charges per the Granular Table below.
Payroll Growth BEST FOR 6–15 EMPLOYEES
$500 / month
New to QuickBooks? Get up to 30% off.
Why QuickBooks + Ledger Pro?
- Everything in Essentials
- Up to 4 payroll runs / month
- Up to 15 active employees
- Year-end W-2/W-3 included
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QuickBooks price: $450 (save $50 · 10% off)
Important: First payment covers the base bundle. After onboarding, your headcount & filing complexity may add charges per the Granular Table below.
Payroll Premium SCALING TEAMS
$750 / month
New to QuickBooks? Get up to 30% off.
Why QuickBooks + Ledger Pro?
- Unlimited payroll runs
- Unlimited employees
- Garnishment admin included
- Year-end W-2/W-3 & 1099 included
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QuickBooks price: $675 (save $75 · 10% off)
Important: First payment covers the base bundle. After onboarding, your headcount & filing complexity may add charges per the Granular Table below.
Year-End Payroll Tax Package
$350 flat
New to QuickBooks? Get up to 30% off.
- W-2/W-3 e-file (up to 10 employees; +$10 each additional)
- 1099/1096 e-file (up to 10 contractors; +$8 each additional)
- Year-end reconciliation review
Pay with QuickBooks — Save 10%
QuickBooks price: $315 (save $35 · 10% off)
Important: First payment covers the base bundle. After onboarding, your headcount & filing complexity may add charges per the Granular Table below.
Payroll Tax Filing Only
$200 / month
New to QuickBooks? Get up to 30% off.
- Federal & state deposits and returns
- Quarterly filings included
- Does not include payroll processing
Pay with QuickBooks — Save 10%
QuickBooks price: $180 (save $20 · 10% off)
Important: First payment covers the base bundle. After onboarding, your headcount & filing complexity may add charges per the Granular Table below.
Payroll Setup Only
$600 one-time
New to QuickBooks? Get up to 30% off.
- Account & pay schedule configuration
- Pay types, deductions, mapping to QBO
- Up to 5 employee onboardings included
Pay with QuickBooks — Save 10%
QuickBooks price: $540 (save $60 · 10% off)
Important: First payment covers the base bundle. After onboarding, your headcount & filing complexity may add charges per the Granular Table below.
| Features | Essentials 1–5 | Growth 6–15 | Premium Scaling |
|---|---|---|---|
| Payroll runs per month | 2 | 4 | Unlimited |
| Employees included | Up to 5 | Up to 15 | Unlimited |
| Direct deposit management | ✓ | ✓ | ✓ |
| Employee onboarding | + $50/employee | ✓ | ✓ |
| Payroll tax filing (federal & state) | ✓ | ✓ | ✓ |
| Year-end W-2/W-3 e-file | — | ✓ (≤15) | ✓ |
| 1099/1096 e-file (contractors) | — | + $150 base | ✓ |
| Garnishment administration | + $25/order/period | + Add-on | ✓ |
| Compliance monitoring | — | — | ✓ |
| Priority support | — | ✓ | ✓ |
| Multi-state payroll | + Add-on per state | + Add-on per state | + Add-on per state |
| Agency notice handling | — | — | ✓ (incl. 30 min/mo) |
| Off-cycle payroll | + $75/run | + Add-on | ✓ |
Legend: ✓ Included · + Add-on · — Not included
Note: Final invoice may include adjustments per the **Employer-Size / FCF Granular Table** below.
Granular Employer-Size Pricing (Transparent Scale)
Base fee covers platform, standard payroll runs, employee portal, and core federal filings. Costs then scale by headcount and a
Filing Complexity Factor (FCF) reflecting how many jurisdictions we must file in (state & municipal/local).
| Tier | Employees | Monthly Base Fee | Per-Employee Fee | Runs / Month | Extra Run | Jurisdictions Included* | Year-End (W-2/1099) | Notes |
|---|---|---|---|---|---|---|---|---|
| Micro | 1–2 | $125 | $18 | 2 | $25 | Federal + 1 state | $10 / person | Owner-operators, single state. |
| Small | 3–5 | $150 | $15 | 2 | $25 | Federal + 1 state | $10 / person | Standard compliance & portal. |
| Small+ | 6–10 | $200 | $14 | 2 | $30 | Federal + 1 state | $10 / person | Time app integration optional. |
| Medium | 11–25 | $300 | $12 | 3 | $35 | Federal + 2 states | $9 / person | Multi-state baseline included. |
| Growing | 26–50 | $450 | $10 | 3 | $40 | Federal + 2 states | $8 / person | Garnishments, PTO, custom reports. |
| Large | 51–100 | $750 | $8 | 4 | $45 | Federal + 3 states | $7 / person | Dedicated support & exec summary. |
| Enterprise | 100+ | $1,200+ | $6–$7 | 4 | $50 | Federal + 3 states | $6 / person | ACA, unions, tips, custom integrations. |
*“Jurisdictions Included” = number of state payroll tax jurisdictions included in the base. Federal filings (941/944, FUTA) are included in all tiers.
Filing Complexity Factor (FCF) — Surcharge Table
FCF counts additional filings due to where work is performed and where employees live (e.g., PA EIT, OH RITA, NYC, CO locals). Calculated monthly.
| FCF Component | How It’s Counted | Points | Examples |
|---|---|---|---|
| Additional State (beyond included) | Each extra state where you owe SIT/SUI/withholding | +1.0 per state | NJ + PA + NY |
| Municipal/Local Taxing Authority | Each city/county/school district requiring its own return/deposits | +0.5 per locality | NYC, PA EIT/LST, OH RITA/CCA, CO locals |
| Residence/Work Mismatch | Residence locality drives separate filing from worksite | +0.5 per distinct residence locality | PA township residence vs. work elsewhere |
| Special District / Surtax | Unique levy requiring setup & periodic filing | +0.5 each | NY MCTMT, transit taxes |
| Tier Group | FCF Multiplier (per point / month) | Notes |
|---|---|---|
| Micro / Small / Small+ | $25 × FCF | Lean teams; lower baseline complexity. |
| Medium / Growing | $30 × FCF | More employees, more edge cases. |
| Large / Enterprise | $35 × FCF | Heavy multi-jurisdiction activity; advanced controls. |
Examples:
• 12 employees, all in NJ (single state): FCF = 0 → $0 surcharge (Medium includes up to 2 states).
• 20 employees in PA with 3 municipalities: 1 state (included) + 3 locals (1.5) → FCF = 1.5 → $45/mo (Medium: $30 × 1.5).
• 60 employees across NY & NJ with NYC + MCTMT: 1 extra state (1.0) + NYC (0.5) + MCTMT (0.5) → FCF = 2.0 → $70/mo (Large: $35 × 2).
Caps or custom quotes may apply when FCF > 10 or filings require custom integrations.
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Recommended: QuickBooks + Ledger Pro
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Service Level Agreement
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